How do I ‘close’ a Debtor Account?

Toniq suggests taking the following steps when “Closing” a Debtor account.

From the Main Menu:

• 3 Debtors
  1 Maintain debtor accounts.
  log on
• Select you Debtor
• Add “CLOSED” to the end of the Debtor Account Name
• F10 [Other], R [Rebalance account balances]
• Make sure there is no balance left on the account. If there is a balance seek payment or journal entry (F8); then rebalance again.
• Set the credit limit to 0.01, so no further charges can be made to this account.

NB: A Credit limit of 0.00 means the debtor has NO Credit limit and they may continue to charge regardless of current balance.

• Check under the Linked Clients heading for any clients linked to this debtor account.

NB: If there is/are any client(s) linked to your debtor you will need to:

• • recall & edit each client in turn
  • go to the Account name field, highlight the debtor, press Delete button on the keyboard, “tab” to the next field
  • F12 [Accept Details]

• F11 [Next Page]
• Tick “Never link to client” box. This option will prevent linking a customer to this debtor by mistake.
• Add notes to the General Note field about when and why the account was closed.
• Tick the “Hide” box.

• Press F11 [Next Page] three times, F12 [Accept Details]