Setting a Primary Barcode in TPC

This article outlines how to set a primary barcode for use in orders from Toniq where a product record has more than one barcode.

Before you start

To identify products that have multiple barcodes you will need to get the data from Toniq Product Catalogue (TPC). The easiest way to get the data is to download a product list from your published products.

This needs to be done before you set your Product Ordering Code Type as Barcode - after that, only the primary barcode will be exported in these files.

For the purposes of setting primary barcodes, you will need to ensure that any product that has multiple barcodes is included in this file.

Follow these steps if you:

1. Use barcodes as your ordering code,
2. And there are products in your product group(s) that have more than one barcode.

Export your current product data

To ensure you have the latest product data to update, download your product list from TPC.

From the published product list:

• Select the products to download by clicking the check box to the left of the brand on each product line
  • To select all check the box next to the product group name
• Download the selected products by clicking the save icon to the right of the product group name:

• Enter a filename and click OK:

You will need to repeat these steps for each Product Group if you have more than one.

Setting your product ordering code type

If you use barcodes to identify products in orders from Toniq you will need to set the Product Ordering Code Type to Barcode.

• In TPC open the Users page:

• Click the Edit icon at the top right of the page:

• In the Edit Supplier page click into the Product Ordering Code Type field:

• Select Barcode from the list:

• Then click Save:

You will now need to set your primary barcode for any product that has more than one barcode.

Method 1

Updating an individual product

If you are setting your primary barcode for a small number of products, you can update the data directly from your published products list in TPC.

In Toniq Product Catalogue locate the product in your published product list.

• You only need to update products with more than one barcode:

• Click the Edit icon to the right of the product line:

• In the Update product page update the Primary Barcode field, which will be empty:

• Click into the Primary Barcode field and select the appropriate barcode from the list:

• Scroll to the bottom of the page and click Save:

• Repeat the above steps for any other products that have multiple barcodes.
• Once all products are updated submit the changes for processing from your Working List:

Method 2

Updating many products

If you have many products to update, the bulk upload process in TPC may be used.

Use the file downloaded in the Before you start steps at the beginning of this guide.

• Open the downloaded file and update the values in column K (Barcode):

• Updates are required where the product has more than one barcode
  • Remove any barcodes that you do not use
  • Remove any commas and spaces
  • Only one barcode, in EAN or UPC format, should remain
• Save the changes to the spreadsheet and return to TPC to upload.

From your Supplier Dashboard:

• In the Product uploads area drag and drop your spreadsheet or click to select via the file browser.
  • Make sure your file upload type is set as Product changes, additions, and deletions only:

• Select the Product Group to import the file to (if you have more than one product group) and click Import:

• Once the file has been uploaded click the thumbs-up icon to release it for processing:

• Check that processing is completed and there are no errors or Outstanding issues.
  • If there are any Outstanding issues, click on the view icon to view the issues and resolve them.

Note: If you have more than one product group you will need to repeat this process for each product group.