Immunisation Administration Fee for Vaccinations

The process for claiming funded vaccines available to community pharmacy, other than covid vaccines, has been updated from 1 August 2023. For more information, download the Planning Guide: funded vaccines in community pharmacy or visit the Immunisation Advisory Centre webpage.

Claiming - *NEW*

If a claim for an Immunisation Administration fee dispensed to a patient in a service (LTC, ARRC, CRC or CDOS) between 1 - 22 August has been rejected due to an error with the contract, please edit the script, re-enter the quantity to recalculate, and resend it in the next batch.

New process

The steps involved in Toniq Dispensary are:

1. Dispense the vaccine(s) administered to the eligible health consumer.
2. Dispense one Immunisation Administration to claim the service fee for administration of the funded vaccine(s).
   • Note: The Immunisation Administration should only be dispensed once per patient per day, regardless of the number of vaccines administered.

This means the administration service fee will no longer be part of the subsidy calculation of the vaccine's dispensing in the claim.

Medicine file update

The new Immunisation Administration medicine stock card (pharmacode 2660733) will be available from 1 August with the regular medicine file update.

Also, in the update will be changes to the vaccinations, which will gain a prompt to remind users to enter the Immunisation Administration along with the vaccination.

Update pricing

For the vaccinations to price correctly in Toniq, update the pricing to the latest contract:

• From the main menu, go to 7. Administration > 1. Setup > 4. Standard price parameters 
• Press Check I/Net F4, 
• Select 1 ICPSA Contract Variation 4 (from Aug 2023), and
• Press F12 Accept Details.

Stock management

Ordering of the vaccines will be through the CIR Inventory Portal, except for flu vaccines.

• To keep stock-on-hand (SOH) correct for vaccinations ordered through the CIR
  •  EITHER:
    • Create a manual order in Dispensary (see Blank orders in Dispensary) with the items ordered via the CIR,
    • Confirm the order,
    • Receive the order as usual when the stock arrives.
  • OR do not track SOH in Dispensary at all by setting the vaccinations to Non Diminishing. 
• Consider setting Don't order so the vaccinations do not appear in orders to your usual supplier.

• Make the Immunisation Administration stock card Non Diminishing, so that an owes prompt does not appear during dispensing and SOH does not go into negative values: